Service
Custom client portals, branded to your business.
Give clients one place for project status, billing, documents, and messages, designed around your workflow, not a generic SaaS template.
What We Build
- Branded login & onboarding: your domain, your design, your tone
- Project status & milestones: clients see exactly where things stand
- Document delivery & e-signatures: contracts, deliverables, deposits
- Billing & invoice history: payment status, downloadable receipts
- Secure messaging & file uploads: replace the email-attachment chaos
- Role-based access: clients, team members, contractors see different views
How It's Built
Modern web stack: React, Next.js, PostgreSQL, and Cloudflare. Authentication built around your identity provider of choice, magic links, Google SSO, or full custom auth. Files served from secure object storage, payments handled by Stripe, documents signed with embedded e-signature flows.
Client portals have to feel fast and stay reliable, clients judge your business by your portal's loading speed. We render server-side for instant page loads, cache aggressively at the edge, and host on Cloudflare's global network so a client in New York and a client in Miami both get sub-second response times.
Why Custom?
SaaS client portals (SuiteDash, Clinked, HoneyBook, Dubsado, Copilot) work great for the average business. The problem is your business isn't average. The terminology is wrong, the workflow has three steps your clients don't need, the branding tops out at “upload your logo,” and your clients see the same portal as your competitors' clients.
A custom portal matches your business exactly. Your phrasing, your project stages, your approval flow, your billing terms, your domain. Clients log into something that feels like your software, not a rented SaaS skin. And when your business changes, the portal changes with it, usually in days, not a quarterly admin ticket.
Beyond branding: custom portals integrate directly with the rest of your stack. Your invoicing system, your CRM, your scheduling tool, your accounting. No per-connector fees, no Zapier middleware breaking at 3 AM, no “contact sales” pricing for features other clients already get.
How We Work
1. Discovery call
A 30-minute conversation about your client experience today, what they ask for, what they get lost on, and what would save your team the most back-and-forth.
2. Spec & quote
A written spec covering scope, timeline, and fixed price. No mystery line items, no agency markup, no ongoing license fees.
3. Build (4–10 weeks)
A working prototype within the first 2–3 weeks so your team can test real flows with a sample client. Weekly check-ins; you stay in the loop.
4. Ship & handoff
Deploy on your domain, onboard your first clients, hand off the code. You own the portal end-to-end. Ongoing support available if you want it.
Recent Work
CTI ERP: A custom inventory and order management system for a telecom distributor
Replacing legacy spreadsheets and disconnected tools with a full-stack custom ERP: SIM card inventory tracking, multi-stage order workflows, FedEx shipping integration, invoicing, and audit trails across multiple locations.
The Wastemasters: A bilingual marketing site and lead capture system for a Miami junk removal company
Replacing a bare-bones web presence with a bilingual English/Spanish site built for local SEO: 13 service-area landing pages, hardened lead capture, and Google Business Profile integration across Miami-Dade and Broward County.
VenPM: A custom billing and subscriber management platform for a Venezuelan ISP
Custom billing platform for an internet service provider in Venezuela: subscriber management, recurring billing cycles, multi-channel payment reconciliation, and a centralized operations dashboard, built for local payment infrastructure and currency instability that off-the-shelf platforms can't handle.
We also build custom CRM systems, internal tools, and custom web applications. See our own products built with the same stack.
Frequently Asked Questions
How much does a custom client portal cost?
Most client portal projects run $20,000 to $90,000 depending on complexity, number of integrations (billing, e-sign, CRM, project management), and whether you need multi-tenant or single-tenant architecture. Unlike SaaS portals with per-client or per-seat fees, you pay once and own the code outright.
Why build custom instead of using a SaaS portal like Clinked, SuiteDash, or Copilot?
SaaS portals are great for a standard offering but rigid the moment your business doesn't fit their template. You pay forever, you fight their feature roadmap, and your clients see a portal that looks like everyone else's. A custom portal matches your brand, your terminology, and your actual client journey, and integrates directly with the systems you already run on.
How long does it take to build a client portal?
Most client portals ship in 4–10 weeks. Simpler portals (project status, document delivery, messaging) land closer to 4–6 weeks. Portals with billing, e-signatures, multi-tenant access controls, or complex integrations run 8–10 weeks. You see a working prototype within the first 2–3 weeks either way.
Can you integrate with our existing tools?
Yes. Stripe, QuickBooks, DocuSign, your CRM, your project management tool, your email, we build direct integrations as part of the build. No Zapier middleware, no per-connector fees.
Can you fully white-label the portal under our brand?
Yes, that's the point. Your domain, your colors, your typography, your logo. Clients should feel like they're using your software, not a third party's. SSO with your own auth provider is also supported.
How is client data secured?
Role-based access controls so clients only see their own data, encrypted at rest and in transit, hosted on Cloudflare's global edge network. Audit logs so you can see who accessed what. For regulated industries (healthcare, legal, finance) we can add additional compliance layers as part of scope.
Can we migrate from our current portal or off email/Dropbox?
Yes. We handle migration from existing portals (SuiteDash, Clinked, HoneyBook, Dubsado) and from ad-hoc setups like shared Google Drive folders, email threads, and spreadsheets. Client records, historical files, and active projects all get cleanly mapped to the new portal.
Ready to ship a portal your clients actually use?
A 30-minute call is the fastest way to find out if we're a fit.
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